Property Administrator

Job Scope

The Property Administrator liaises with internal and external departments while being responsible for administrative duties in Property Management department. Accuracy, record keeping, document filing and practicing due diligence are the key parameters for this role.

Reporting to the Portfolio Manager or a team leader, the Property Administrator will play a critical role in helping the Property Management department (PMGT) achieve its objectives.

Principal Accountabilities

To be successful, the candidate must develop a collaborative work ethic between all departments and understand the property market in detail. Manage contracts and documentation signing, system updates and reporting, registration of tenancy contracts and ensure the operation is as per Betterhomes’ policy in correlation with landlords’ policies and Property Management Agreement. Other accountabilities include, but are not limited to:

• Keeping up to date with the relevant rental laws set out by RERA and any other guidelines by the land department, municipality and/ or other relevant government authorities.
• Ensure timely and efficient updates of all records on property management software including:
  • Publish/ add/ update units including upload of landlord documents
  • Tenants contracts
• Follow department procedure for all tenancy contracts and renewals including:
  • New application screening and verification
  • Approve renewals only based on RERA/ landlord approval
  • Registration of tenancy contract for Dubai Managed units through Ejari/ DIFC
  • Prepare Ejari report and forward for reconciliation purpose to accounts. Follow up for top up
  • Send renewal notifications to the tenants as approved by the Landlord and follow
    up with tenants to complete the renewal formalities
• Manage monitoring of forwarded contracts/documents for signature, rejected contracts, pending documents, etc. until it gets signed by Landlord/HOD.
• Efficiently manage all routine correspondence on mail, phone and liaise with office drivers. Generate timely reports and corresponding analysis.
• Manage the stationary requirements and requisitions. Maintain and update IT inventory list.
• Being an integral member of Property Management team, must understand and aim for fair expertise in entire gamut of PMGT operations in the Company and support the team when required.
• Other Company related duties that may be assigned by the management that are consistent with the department and Company mandate

Required Competencies

• Bachelor’s degree with over 2 years of property management experience, preferably commercial property.
• Fair understanding of rules and regulations of real estate industry in UAE
• Requires strong computer literacy (MS Office, Internet, Database Software, etc.)
• Good numerical ability with excellent written and oral communication in English
• Strong attention to details and good presentation skills
• Creative and analytical while possessing personal drive and initiative
• Able to work independently without supervision
• Approachable and pleasant workplace demeanor